Privacy Notice
Jersey Action Against Rape known as JAAR also referred to as, ‘we’ or ‘our’ is committed to protecting the privacy and security of your personal information.
This Privacy Notice describes how we collect and use personal information about you during and after your relationship with us under the Data Protection (Jersey) Law 2018.
JAAR is a “Data Controller”, which means we are responsible for deciding how we hold and use personal information.
We are required under data protection legislation to notify you of the information contained in this Privacy Notice.
JAAR is registered with the Jersey Office of the Information Commissioner (“JOIC”) – Registration No. 65060
We will comply with data protection law, the principles of which says that the personal information we hold about you must be:-
We will also only transfer your information when it is safe to do so, when necessary, and your information is protected in the same way that we protect it.
JAAR is accountable to you and the Authorities to show compliance with the data protection laws and demonstrate how we are compliant.
The Data Protection Officer (“DPO”)
We have appointed a DPO to oversee compliance with this Privacy Notice.
If you have any questions about this Privacy Notice or how we handle your personal information, contact the DPO at DPO@JAAR.je
You have the right to make a complaint at any time to the JOIC.
Contact details for these are outlined at the bottom of this Privacy Notice.
The Kind of Information We Hold About You
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
To explain this to you, we will list our different services when we collect or use additional information about you.
How Is Your Personal Information Collected?
We collect personal information about you when you contact us, when you are referred to our service, come to us for counselling or provide use with your data for another specific purpose.
What information do we collect about you?
Where necessary, we will also collect the following information:
What Special Category Data do we collect about you?
When we collect Special Category data, we will always have a clear legal basis to process this or your explicit consent. If we rely on your explicit consent, you can withdraw this at any time by contacting our DPO at DPO@JAAR.je.
Special Category data is any information relating to your health, race, sexual orientation, sex life, genetic or biometric data etc.
An example of this processing would be medical history provided to your counsellor that is relevant to your counselling. We will have a legal obligation to collect this information and to store it, this will be explained to you at the time by your counsellor.
How We Will Use Information About You?
We will only use your personal information when the law allows us to.
Most commonly, we will use your personal information in the following circumstances:
You have entered into a contract with us to provide you with a service; an example of this would be when you signed the counselling client contract with us when we first met.
We need to comply with a legal obligation; this would have been explained to you and could be when we have to comply with lawful request to disclose information to the Police relating to an investigation of a court case.
Where it is necessary for our legitimate interests (or those of a third party), your interests and fundamental rights do not override those interests. An example of this is when we feel it is in your best interests to signpost you to another agency to assist you with your needs.
We also use your personal information in the following situations, which are likely to be rare:
Where you have given you consent to contact you for a specific purpose, such as marketing or special events for fund raising.
In an emergency, it is in your vital interest to share your information when we have it recorded.
Change of purpose
We will only use your personal information for the purposes we collected it unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal information for an unrelated purpose, we will notify you and explain the legal basis that allows us to do so.
Data Sharing
We do not pass on information gained from your engagement with us without a clear legal basis for doing so. However, we will disclose your Personal Information to meet legal obligations, regulations, or valid governmental requests.
We use certain third parties also known as Processors to provide or support our services. We have appropriate agreements in place with those processors to ensure the safety of your information. For information on these processors please see the table below. We do not share your information with any processors for the purposes of direct marketing.
The current data processors used by JAAR are.
| Processor | Description of processing | Link to Privacy Notice |
| Microsoft | This is the learning environment used to store the data produces by staff and students. This is a cloud based environment. | Microsoft Privacy Statement – Microsoft privacy |
| MindaClient | This is the CRM system to manage our client data. | Privacy Policy.pdf (mindaclient.com) |
| QuickBooks | This is our finance platform to manage our income and expenditure. | Global Privacy Statement | Intuit |
| Propelfwd | Data Protection Officer | Privacy Notice – PropelFwd |
Processors are other organisations/services carefully chosen by Brenwal to process your information correctly and securely. In the case of organisations outside of Jersey, the United Kingdom and the European Economic Area (EEA);
(a) we have prior written instructions for the transfer or
(b) we have entered into specific contractual terms with them to ensure that they treat your personal data in way equivalent to that in which they would be required if they were established in Jersey.
We use QuickBooks and Microsoft to process and store our data. We have selected EEA storage locations for our data, so London, UK is our preferred data storage location with Microsoft.
We ensure that your privacy rights are respected in line with this Notice and the same protection is given to your personal data as laid down by the DPJL.
Data Security
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, altered or disclosed, or accessed in an unauthorised way. In addition, we limit access to your personal information to those Colleagues, Agents, Contractors and other third parties on a need to know basis.
They will only process your personal information on our strict instructions, and they are subject to a duty of confidentiality.
Details of these measures will be obtained from our Data Protection Officer (DPO).
We have put in place procedures to deal with any suspected data security breach and notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Data Retention
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including to satisfy any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your data. The purposes for which we process your data and whether we can achieve those purposes through other means and the applicable legal requirements.
You can request our Data Retention Schedule from our DPO if required.
In some circumstances, we will anonymise your personal information so that it can no longer be associated with you, in which case we will use such information without further notice to you.
Rights of Access, Correction, Erasure, and Restriction
The personal information we hold about you must be accurate and current.
Please keep us informed if your information changes during your relationship with us.
Under certain circumstances, by law, you have the right to:
Request access to your personal information (commonly known as a “data subject access request”). This right enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
Request correction of the personal information that we hold about you. This right enables you to have any incomplete or inaccurate data we hold about you corrected.
Request erasure of your personal information. This right enables you to ask us to delete or remove personal data where there is no good reason for us to continue to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
Object to processing your personal information where we rely on a legitimate interest (or those of a third party). There is something about your particular situation that makes you want to object to processing on this ground. You also have the right to object to processing your personal information for direct marketing purposes.
Request the restriction of processing of your personal information. This right enables you to ask us to suspend the processing of personal information about you, for example, if you want us to establish its accuracy or the reason for processing it.
Request the transfer of your personal information to another party.
If you want to review, verify, correct or request the erasure of your personal information, object to the processing or request that we transfer a copy of your personal information to another party, contact our DPO at DPO@JAAR.je.
You will not have to pay a fee to access your personal information (or exercise any other rights). However, we will charge a reasonable fee if your access request is unfounded or excessive. Alternatively, we will refuse to comply with the request in such circumstances.
How to request your information and what we will need from you
Use the Data Subject Access Request form, available on our Cookie Banner. If you have any questions about this process or any of your rights, contact our DPO at DPO@JAAR.je
We will need to request specific information from you to help us confirm your identity and ensure your right to access the information (or exercise any of your other rights).
We will respond to your request within four weeks after satisfactory verification of your identity. On occasion we will extend this time frame with an additional eight weeks if the request if found to be complex in nature or you have sent us numerous requests at the same time, but we will tell you as soon as possible if we need to do this.
Right to Withdraw Consent
In the limited circumstances where you will have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time.
To withdraw your consent, contact our DPO at DPO@JAAR.je.
Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to unless we have another legitimate basis for doing so in law.
Changes to this Privacy Notice
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates.
We will also notify you in other ways from time to time about the processing of your personal information or requesting you to confirm the accuracy of the information we hold on you.
Complaints
We want the chance to resolve any complaints you have about how we process your information. You have the right to complain to the JOIC about how we have used your data.
The details for each of these contacts are:
JAAR
PO Box 782, Jersey JE4 0SQ
Telephone +44 (0) 1534 482801 or email DPO@JAAR.je
Jersey Office of the Information Commissioner
2nd Floor, 5 Castle Street, St Helier Jersey JE2 3BT
Telephone +44 (0)1534 716530 or email enquiies@jesreyoic.org
You can donate online via the form below. Thank you!
Donations can also be made by making a payment to the following Bank Account:
Bank Account Name: Jersey Action Against Rape
Bank Account No.: 68296468
Sort Code: 30-94-61
The Telephone & E-Mail Helplines are available to people that have experienced rape, sexual assault, sexual harassment or childhood sexual abuse. The Helplines are also available to those supporting survivors.
